Workspace flexibility is the key to adapt to the shifting working patterns, post-Covid. As recently found by the British Council for Offices (BCO), 46% of workers will look to adopt a blended style to their return to the office approach.
With the majority of the workforce wanting the versatility to choose when to be in the office space and when to work from home, offering a fully integrated smart building app to organise their new work routine becomes essential.
The Smart Spaces® Meeting Room Booking system solves the challenge of managing the booking of rooms, desks and communal spaces. Any last-minute changes are immediately visualised, making the experience effortless for both front-of-house staff and occupiers alike. As it updates in real-time, the calendar shows users what rooms or desks are free to use, their characteristics and even if they are scheduled to be cleaned.
Integrated to the other smart building features such as the touch-free access control, visitor management system (VMS) and food-ordering service, it brings the booking experience to the next level.
Occupiers and their employees can reserve the space needed with as simple a gesture as the tap of their finger, freeing front-of-house staff time which can be redirected onto other important tasks.
As the app interfaces with the Visitor Management System, setting up a meeting becomes a frictionless process. Organise it in a few minutes by selecting day and time and preferred room, and confirm to save it in the calendar. Participants will be notified of all the necessary details and, if they are visitors, an email with their temporary pass invite will be sent to their inbox. Pre-meeting food and drinks ordering and in-app push notification of the visitor’s arrival upon using the pass, provide additional value and care to their visit.
The app user interface is designed for the best user experience and to supports occupiers and staff in making the booking process a personalised one. The flexibility granted by the calendar means scheduling is driven by real-time needs and office space capabilities.
Optimally managing space is not an easy feat in any given time, but most of all in a changed, post-Covid-19, world.
As requirement increase, high flexibility and adaptability as well as compliance with social distancing and safety rules all need to be included in your workplace strategy.
In the web-based view, under-utilised space can be easily spotted and repurposed thanks to the real-time visualisation of the building floors.
Optimising the use of meeting rooms becomes effortless, too, as booking can be limited by the pre-defined characteristic of the room such as its size, so that no more than a certain number of people can reserve them.
Moreover, the smart app helps efficiently organise the cleaning routine by notifying when a room has been freed or, though contact tracing, when a space that has been recently used is now in the rooster for sanitisation.
The smart building app gives the power back to the occupiers, helping them manage their workforce presence in the office depending on the business needs.
Front-of-house staff can gain invaluable feedback from its occupiers and establish direct communication with them, too, thanks to the dedicated features of the app. These including direct messaging as well as automated notifications and are designed to support staff in providing superior and customised service based on what the occupiers really need.
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