Smart Workplace | this changes everything

Control your environment, engage your workplace community, offer secure and fully hands-free access to your building. Smart Spaces app allows you to conduct every aspect of your working day, in and around your building, all from your mobile device.

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Smart Building OS | building engagement

Smart Spaces Operating System elevates building intelligence, providing a secure and cloud-based IoT platform that interfaces with the data present within modern building systems.

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Who we are | get to know us

Discover how it all began, where we are headed and our commitments to clients and partners.

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Our Story and Achievements

Visitor management system

For a touch-free experience

Keep your people and visitors safe with simple, intuitive, contactless access into your workplace. Send invites, be alerted to guest arrivals and keep tabs on who’s on-site.

Complete access control

Meetings the easier, and safer, way

Explain your building access protocol to visitors with customised, automated emails.

Invites can include instructions to skip reception or request ID confirmation with your front-of-house team.

An easy to use, temporary and hands-free access pass to the building can be onboarded to their Apple Wallet for extra convenience and safety.

Revoke access to your building from anywhere at any time.


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visitor management system - entrance with temporary pass

How it works

1 Give your guests everything they need to find you with a simple click

Experience the convenience of automated pre-visit invitations. Our integrated Visitor Management System means you can find a meeting room to book, schedule it and send your visitor all the information they need to find you.

Our automated system gives you total control over how your guests access your premises.

Your invites can include:

  • Simplified wayfinding
  • Automated number-plate recognition and parking reservation
  • Temporary, contactless passes for a swift check-ins with Google or Apple Wallet integration
  • Custom Terms & Conditions for acceptance, GDPR and health & safety policies

* If needed, individual access rights can be instantly and remotely revoked by an administrator with the necessary security privileges.

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visitor management pre-visit invite with temporary QR code pass

2 Be ahead with automated guest arrival alerts

In-app push notifications keep you always in the know. Once a guest is on-site, a simple scan of their pass at the checkpoint triggers a pop-up notification on your smartphone.

You can give your guests a seamless experience from check-in all the way throughout the duration of their visit. Thanks to our system’s features and integrations, every aspect can be tailored to maximise your guest’s experience.

Take care of aspects such as:

  • Room prep
  • Refreshments
  • Food orders

Finally, welcoming the visitor in person and without delays provides them with an exceptional experience.

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notification on smartphone showing visitor on-site

3 Stay ahead in real-time with who’s on-site

You get a site-wide view of who’s on your premises right from your smartphone. Peace of mind is essential in a workplace. As a space management and health & safety solution, the VMS provides real-time data on on-site occupancy.

Our platform serves as a beacon of truth for Property Managers and occupiers alike, providing up-to-the-minute data on occupancy levels.

With every visitor and employee accounted for, you can rest easy knowing you’re prepared for any situation, even in the event of an evacuation.

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real time on site analytics shown on device

Reception self-registration integration

Visitors can also sign-in autonomously at reception via a tablet. Smart Spaces® includes a self-registration screen for tablets in which visitors input their personal details, name and email, address and the name of the person they are meeting. They are also required to sign the agreement to the building Privacy Policy, in compliance to data protection regulation, before receiving an email QR card providing them access to the building.

  • 1 The visitor’s information

In the first screen, the visitor is asked to input his full name and email details.

  • 2 Who is the visitor meeting?

In the next step, the system will show two fields for the company and the person to meet. The guest will be required to select from a drop-down menu list and confirm, before being shown to the following screen.

  • 3 Privacy Policy and Terms & Conditions

In compliance to the data protection law, this final step provides the Privacy Policy for the visitor to read and a field in which to digitally sign the agreement to it.

  • 4 The temporary pass

The visitor receives a temporary pass through a branded email, straight in the inbox.

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self registration smart spaces visitor management system app

Get ahead with the perfect companion for landlords and occupiers

Together, we envisage a workplace that’s not just for today, but for the future.

Our operational framework is:

  • low disruption
  • fast to implement
  • seamlessly integrates

We work closely with all stakeholders, including the existing system vendors in your buildings. We understand your needs and make recommendations for systems upgrades only when necessary.

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working together with clients personalised automation platform

Smart Spaces® supports you towards a sustainable future

Get rid of paper forms to fill and easy-to-lose, environmentally unfriendly, plastic passes for a more climate conscious workplace.

Moreover, our app interfaces with the building management system, giving you full control over your workplace. By setting energy-saving targets as well as automating your lighting and climate to respond to your real usage, you can get a step ahead with a more sustainable workplace.

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office building sustainability measures

Benefits of Smart Spaces® Visitors Management System

  • Client and building branded
  • Easily adaptable and highly configurable to tailor and improve building rules
  • Live, real-time view of building occupancy to assist safe evacuation
  • Integrated with meeting room calendar, desk management, access control, food order and other smart features
  • Flexy integration with third-party system vendor APIs
  • Cybersecurity protected and GDPR compliant
  • Comprehensive real-time data reporting, insights on flow rate, visitors’ trail and more
  • Property Manager’s single source of truth and control over guests’ visits, placing you in control at all times over the number of people in your buildings.

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visitor management system app pass, tap, enter


Welcome to a smarter future

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+44(0)20 7481 1655

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