Visitor Management System

How it works

• 1 Send automatic pre-visit invites when booking a meeting room

Through the integrated meeting room booking calendar, occupiers can send automatic pre-visit invites whilst adding visitors to the integrated Visitor Management System for a smooth meeting set-up.

Invites may include:

• Wayfinding
• Automatic number-plate recognition and parking space booking
• Temporary, contactless pass for a quick check-in with Google or Apple Wallet integration
• Customised Terms & Conditions for acceptance and GDPR and health & safety policies

* If needed, individual access rights can be instantly and remotely revoked by an administrator with the necessary security privileges.

• 2 Receive automated visitor arrival notification

The host is immediately notified upon the guests’ arrival thanks to the in-app push notification. As soon as the visitor scans the pass at the checkpoint, the host receives a notification on their smartphone informing them ahead of time of the entrance into the building. Knowing in advance offers occupiers the opportunity to provide additional value and care to the guest’s visit, as room and refreshments can be prepared and made ready at short notice from the app. In fact, integration with a food ordering feature and device set up means every detail is taken care of before the visitor steps into the meeting room. Finally, welcoming the visitor in person and without delays provides them with an exceptional experience.

• 3 Benefit from a real-time view on who is on-site

As a space management and health & safety solution, the VMS provides real-time data on on-site occupancy. The platform operates as a single-source of truth for Property Managers and occupiers, offering an always up to date list of visitors and employees’ accesses in case of evacuation.

Whether you are a landlord or an occupier, we can help you get ahead

With you, we plan with a view on the future of your workplace, implementing our operating system quickly and with minimal disruption. Working closely with all stakeholders, including the existing system vendors in your buildings, we understand your needs and make recommendations for systems upgrades when necessary.

Benefits of Smart Spaces^® Visitors Management System

• Client and building branded
• Easily adaptable and highly configurable to tailor and improve building rules
• Live, real-time view of building occupancy to assist safe evacuation
• Integrated with meeting room calendar, desk management, access control, food order and other smart features
• Flexy integration with third-party system vendor APIs
• Cybersecurity protected and GDPR compliant
• Comprehensive real-time data reporting, insights on flow rate, visitors’ trail and more
• Property Manager’s single source of truth and control over guests’ visits, placing you in control at all times over the number of people in your buildings.