Smart Building Project Manager
At Smart Spaces®

Smart Spaces is transforming how people interact with their workplace. Our platform delivers seamless smart-building experiences - from mobile access and room bookings to climate controls and social engagement - all from one app. We are an award-winning, industry leading PropTech company, developing pioneering tech platforms for building management systems’ control and communication. We are a rapidly growing, successful scale-up, and are looking for talented and highly motivated individuals who are ready to help us take it to the next level.

We are looking for an experienced, process driven, Smart Building Project Manager to join our tight knit Delivery team here at Smart Spaces.

You will take ownership of delivering client-facing digital and smart building projects from initial scoping through to launch, coordinating internal teams, third-party partners and clients to ensure projects are delivered on time, within budget and to a high standard. This is a hands-on, highly visible role for someone who enjoys building trusted client relationships, bringing structure to complex projects and helping shape how we deliver as Smart Spaces continues to grow.

Role responsibilities:

• Build and manage client relationships, act as a trusted partner, and build trust in all that you and Smart Spaces do
• Understand and adhere to processes for managing scope during the project lifecycle, setting quality and performance standards and assessing risks
• Manage the delivery of app development projects:
  • Determine and define detailed project scope and objectives
  • Prepare quotations for new projects
  • Create and manage project timelines
  • Use project management software to ensure projects are delivered on time and on budget
  • Coordinate project teams, ensuring responsibilities, priorities, dependencies and delivery expectations are clearly understood
  • Manage client expectations: keep clients happy and informed throughout the project, give updates on schedules, budgets and project progress
• Occasional site visits for testing and to support commissioning of systems and sensors
• Develop and maintain partnerships with third-party resources, including vendors
• Assign and monitor resources to ensure project efficiency and maximise deliverables
• Uphold the reputation of Smart Spaces as a whole and not just as an individual
• Report project outcomes and/or risks to the appropriate management channels and escalate issues, as necessary, according to project work plan
• Assist with pitching for new app projects and coordinating RFI / RFP responses

Role requirements (essential):

• A minimum of four years’ experience managing complex, client-facing projects
• Proven ability to successfully deliver projects according to outlined scope, budget, timeline, and agreed quality standards
• Experience managing multiple stakeholders including clients, internal technical teams, suppliers and third-party partners
• Experience delivering digital products, applications or other technology-led projects
• Experience producing and maintaining project documentation, including project plans, risk registers, governance materials and status reports
• Experience managing changes in project scope, identifying risks and escalating issues appropriately
• Strong attention to deadlines and budgetary guidelines
• Excellent written and verbal communication skills

Role requirements (desirable):

• Experience delivering projects within the property, smart building, construction or building technology sectors
• Experience working with IoT, building systems, sensors or connected workplace technologies
• A recognised professional project management qualification, such as Agile, Scrum or PRINCE2
• Digital agency / technology consultancy experience
• Experience contributing to project proposals and quotations
• Experience supporting site testing and technical implementation

Company:

We believe it’s our strong commitment to our values that sets us apart and defines who we are. They are at the heart of everything we do, whether it’s our commitment to our clients or each other, and we welcome candidates that share this ethos.

Our Values:

• We care and are conscientious.
• We are personable and respectful.
• We are passionate and enthusiastic.

If you share in our values and feel you can contribute towards making our company the best it can be, then join us and help build the future of greener, smarter, and more connected workspaces.

Diversity and inclusion

We celebrate our friendly, diverse, and inclusive team and highly value the diversity of thought and creativity this brings. A broad-minded team is open to innovation and ideas that benefit us all. When recruiting, we ensure that applicants are chosen based on their merit and ability and are treated equally, irrespective of disabilities, race, colour, religion, nationality, ethnic origin, age, sex, sexual orientation, or marital status.

ESG Commitments

Smart Spaces is committed to being a positive impact employer, and it is the responsibility of anyone in a managerial position to ensure that our activities reflect our commitment to conscious inclusion, community and carbon reduction.
Examples of actions appropriate to this role include, but are not limited to:

• Active participation in and a driver of our community strategy
• Ensuring that ESG commitments are central to decision making
• Playing an active role in ensuring that your teams meet their ESG goals including our volunteering target
• Keep your team regularly updated with any relevant ESG related internal or external news.
• Using your skills and expertise as a force for good e.g. pro-bono work

Job type: Permanent, Full Time
Work location: Hybrid, 3 days per week in the office plus occasional site travel to client sites
Location: Aldgate, London