Smart Workplace | this changes everything

Control your environment, engage your workplace community, offer secure and fully hands-free access to your building. Smart Spaces app allows you to conduct every aspect of your working day, in and around your building, all from your mobile device.

Find Out More

Smart Building OS | building engagement

Smart Spaces Operating System elevates building intelligence, providing a secure and cloud-based IoT platform that interfaces with the data present within modern building systems.

Find Out More

Who we are | get to know us

Discover how it all began, where we are headed and our commitments to clients and partners.

Find Out More

Our Story and Achievements

Essentials of Workplace Connectivity

6 Mar 2024

In today’s fast-paced digital age, workplace connectivity stands as a cornerstone of productivity and efficiency. But what exactly does it entail, and why is it so vital? Join us on a journey as we delve into the intricacies of workplace connectivity, exploring its significance, benefits, and practical applications.

Workplace connectivity represents a future of work where digital transformation drives productivity, efficiency, and collaboration. One where a rich and personalised end user experience counts.

In this post, we’ll explore:

What is workplace connectivity

How does IoT drive connectivity in the workplace

6 cost cutting mechanisms IoT infrastructure provides

What is workplace connectivity, and why does it matter?

In a digital sense, workplace connectivity is all about the network of digital connections and communications systems that sit within a work environment.

It embodies a variety of technologies and digital infrastructures that enable employees, systems, and devices to interact and collaborate seamlessly.

It might include, amongst others:

  • cloud services
  • local area and wireless networks
  • Internet of Things (IoT) devices
  • communication and collaboration platforms

A connected workplace replaces a traditional working environment where time is often wasted trying to find resources. This includes information, data or documents, as well as access to platforms or places.

Everyday elements that make up the workday, from asking advice from colleagues, as well as meeting space are all optimised through connectivity. Additionally, seamless climate and lighting management.

Workplace connectivity plays a pivotal role in supporting the exchange of resources amongst employees, teams, devices and applications. It plays the productivity card very well too, enhancing efficiency and collaboration.

This is especially so since the dawn of IoT technology, which has brought together a whole host of devices, and raised the stakes with rich analytics.

Now organisations can better optimise resources. They can keep tabs on their bottom line, reduce waste, streamline operations, and establish a smarter and more open working environment.

How does Internet of Things technology drive workplace connectivity?

The Internet of Things plays a crucial role in supporting workplace connectivity. This rings true even more so in the context of the smart building, where the entire structure is connected from the ground up via sophisticated IoT infrastructure.

A smart building uses IoT connected devices and sensors to monitor a range of building functions. The devices and sensors produce insightful data which reveals valuable patterns and trends.

Data is channelled into a central dashboard. Here it can either be analysed manually or fed to artificial intelligence and other automated analysis tools.

The resulting information aids strategic decision making. It can also be used to create powerful automations, ensuring the building stays within preferred parameters for expenditure, energy usage, health and safety and user comfort.

Here’s a tour around the features of a typical IoT connected workplace:

Sensor networks

Networks comprising of node such as:

  • motion sensors
  • vibration sensors
  • temperature and humidity sensors
  • occupancy sensors
  • sound sensors
  • thermostats

Deployed throughout a building, these sensors can syphon data to a central location, where it can be processed and acted upon.

Security devices

Smart locks, CCTV cameras and access control systems can all be considered IoT devices when they are interconnected through a central building control system. Working in unison, they ramp up the effectiveness of a building’s overall security armoury, whilst providing a valuable audit trail of movement around the premises.

Data analytics

Data gathered by IoT sensors is fed into a central dashboard. Real time analysis provides valuable insights, from energy consumption to space usage and occupant activity.

Artificial intelligence has also started to come into play more recently, adding the power to drill down in deep detail in a mere fraction of the time it would take the human brain.

AI-driven analytics offer up an even more refined picture of what’s happening now in a building. They’ll also show how variations in conditions and events could impact on things like energy usage and user comfort.

System control and automation

An IoT-connected building management system brings the ability to control and automate a variety of building functions, based on real time data.

IoT-driven energy management systems form part and parcel of the connected workplace. By monitoring energy usage patterns, and making changes to lighting, HVAC and other systems, the connected technology has the power to reduce energy waste and operating costs, as well as enhance workplace comfort.

An enhanced occupant experience

In the modern workplace, the occupant experience counts for a great deal. It supports talent acquisition and retention, and buoys morale. IoT-connected apps allow employees to personalise their working environment. With just a tap, it is possible to adjust lighting and climate to suit personal preferences.

The same apps will connect people to automated, preference-based meeting rooms or desk space booking systems. Operators can even designate access to particular zones of the building. Using these apps, occupants also benefit from enhanced digital wayfinding intel as well as fostering a sense of community through engaging social walls.

All in all, Internet of Things technology can be considered a mainstay for workplace connectivity in the smart building. It enables seamless integration and automation, as well as the optimisation of numerous building processes and systems. All of which results in enhanced sustainability, efficiency, and occupant satisfaction.

3 men in a team having a discussion at a workplace

The cost cutting exercise – 6 powerful ways IoT-driven workplace connectivity can buoy the bottom line

There are many ways in which an IoT-driven connected workplace can help to reduce operating costs.

1.    Energy efficiency

Smart controlled lighting and HVAC systems use machine learning to automatically adjust to suit changing environment conditions and occupancy levels. This means reduced energy waste, and lowered costs.

2.    Predictive maintenance

IoT sensors monitor the performance of building machinery and infrastructure in real time. This sees reactive maintenance replaced by predictive maintenance. By detecting potential issues before they escalate, costly downtime is minimised, equipment lifespan is given a boost, and maintenance costs are reduced.

3.    Space optimisation

IoT workplace connectivity powers valuable data gathering on space usage and occupancy patterns. This enables businesses to optimise workspace design and layout. With an understanding of how space is used, companies can create a more efficient and comfortable working environment that supports profitability-driving productivity and efficiency.

The same data can be used to fuel strategic decision making around real estate investment and the negotiation of lease terms. Decisions can be based on known office attendance headcounts, rather than speculation.

4.    Inventory management

IoT-powered inventory management automates the ordering process in the smart building. It makes use of real time data, automated triggers, and integration with supply chain systems.

By eradicating manual intervention and guesswork, and optimising inventory levels, organisations can benefit from improved operational efficiency, reduced waste, and the peace of mind that essential supplies are always on hand when required.

5.    Better business decisions

The rich data delivered by the smart building allows for better decision making and more accurate projections. Internet of Things data provides a holistic view of the entire building and all of its individual operations, processes and costs.

6.    Employee satisfaction

By placing workplace comfort in the hands of individual employees, and by taking many of the everyday frustrations out of working life, such as trying to locate a desk or meeting space, employers can improve job satisfaction levels.

Motivated employees are more productive employees. But they are also more likely to stay the distance. And this means reduced recruitment and training costs.

Unlock the potential of your organisation by prioritising workplace productivity. By fostering agility, responsiveness, and innovation, you can gain a significant competitive edge in today’s dynamic market.

A connected workplace facilitates quick decision-making, efficient problem-solving, and seamless communication, empowering your team to stay ahead of the curve.

Investing in technology that promotes workplace connectivity is crucial. However, partnering with implementation specialists who can tailor solutions to your specific needs is essential for success.

Smart Spaces offers cutting-edge technology and expertise to drive the future of your workplace. With a focus on enhancing the tenant and end-user experience, we provide fully customised solutions for buildings and property firms across the UK.

Embrace the power of Internet of Things and artificial intelligence to transform your workspace into a smarter, greener, and more collaborative environment. Let us help you unlock the benefits of workplace connectivity for your organisation.

Reach out to us today to learn more.

Welcome to a smarter future

Register your interest


+44(0)20 7481 1655

Browser Update Required

This website does not support your current version of Internet Explorer, Please download the recent version from one of the links provided.

Update to Google Chrome Update to Internet Edge