Page 26 - Spaces Magazine Volume 1

· 26 · Vol 0ne ® Sometimes, it’s simple things like not knowing where to sit that can turn someone off coming on-site. Using purpose-built software for this enables employees to reserve workspaces efficiently. This also helps gauge space usage. Understanding these patterns is important when it comes to making informed decisions about office space needs. 3. Enhance workplace connectivity Connection is essential. It’s vital to have reliable infrastructure in place to empower teams wherever they may be. Office rooms set up with conferencing equipment help to foster cohesive meetings. Easily accessible cloud infrastructure allows teams to work together from a variety of locations. Your hybrid work policy should be informed by IT and HR. That way, things are covered from a security and connectivity aspect, whilst also considering the personal needs of employees. It’s unlikely, though not impossible, that your IT department is going to be up to date with your maternity leave policy. 4. Upgrade the workplace experience Getting to work isn’t always sunshine and roses. In a study by McKinsey, around 1 in 3 people said they come in to collaborate in teams and meet clients. It’s key to optimise the space for max impact. Consider catering the environment towards boosting your team’s performance and morale. Look at things that will enhance the workplace experience. Perhaps introducing a variety of purposeful spaces such as work pods, quiet zones & multiple charging stations. Other state of the art integrations like private locker spaces & showers do wonders for those who commute on bike, or like to utilise their lunch for fitness. 74% of US companies are already using, or planning to implement, a permanent hybrid work model. There’s plenty of solutions that are quite low budget. A survey across industries consistently had good beverage options in the top 3 improvements wanted. Sometimes it’s as simple as giving a better alternative to that jar of instant coffee. 5. Always adapt Needs change. On a personal, departmental and business level. The pandemic was sink or swim. Industries that adapted fast saw their growth sky-rocket. It’s important to maintain that agility moving forwards and have a flexible approach. Plus, what works for one organisation won’t be a good fit for another. These points should be communicated openly and honestly with teams. Getting them to weigh in with their thoughts on the matter also avoids the archaic top-down approach. Work on filling the gap. Find out what the ideal scenario is for employees, executives and board members. Often, there’ll be significant overlap. Where there are gaps in wants, look at solutions that plug those holes. There are technologies that provide valuable insight into metrics that will help craft an ideal hybrid work model. Whether it’s things like improved reporting, task tracking, or gaining insight on the costs associated with maintaining an office’s climate. Smart Spaces How to make hybrid work Despite the challenges we’ve laid out, hybrid work isn’t going anywhere. In fact, 74% of US companies are already using, or planning to implement, a permanent hybrid work model. Here’s a list of the most important considerations for a successful hybrid work model. 1. Prioritise seamless collaboration Digital tools are key. Businesses need to foster a collaborative, connected digital environment. Use platforms that simplify real-time communication, file sharing and project collaboration. 2. Simplifying the transition between office and home Invest in technology that facilitates a smooth hybrid experience. Building access management systems help streamline people’s office time. By reducing the hassle of coming to work, employees face less stress switching from home to office. This not only enhances security, but also provides valuable data for understanding office space requirements. Desk booking software adds to flexibility.