Page 18 - Spaces Magazine Volume 1

· 18 · Vol 0ne ® Smart Spaces 1. Remove uncertainty with data The modern workplace is full of questions: Are employees returning to the office? Which spaces are most popular? How can we optimise our real estate? To answer these, workplace leaders need better data to understand work patterns and resource use. A robust data strategy, supported by accurate utilisation and occupancy insights, can help organisations: • right-size their office portfolio by determining the optimal number and types of office locations needed • better allocate space and resources based on actual team needs The pandemic has changed work habits, • reduce daily operational waste, such as making real-time insights into worker unnecessary energy use, food waste, activity essential. Traditional measurements and cleaning costs and assumptions are no longer enough. • improve forecasting for future workplace needs Four stategies for a high-performing workplace By Jane Watson XY Sense The workplace landscape has changed dramatically in recent years due to trends like remote work, the ‘Great Resignation’, and economic uncertainty. These changes have reshaped how, where, and why we work, altering employee expectations and workplace dynamics. As we move into the future, it’s crucial to address these evolving needs to foster a high-performing workplace. Here are four key strategies to guide workplace leaders. Workplace sensors, which track occupancy and usage patterns, are crucial. They help organisations identify popular areas, pinpoint resource gaps, and design spaces that promote interaction and teamwork. This data-driven approach leads to informed decisions about space allocation, lease planning, and workplace design, creating a more efficient work environment. 2. Reduce waste strategically Real estate is usually a company’s second- largest expense after wages. With many employees working in hybrid models, there is potential for significant waste. A recent survey by the International Workplace Group found that 74% of CFOs plan to reduce office space to cut costs, with 65% aiming for at least a 10% saving. However, each company’s needs and real estate portfolios are unique. Copying another organisation’s strategy can lead to frustration if employees lack workstations or collaboration spaces. 3. Use smart technology to increase ROI Smart building technology is transforming workplaces by integrating applications and systems to create more productive and inviting environments. Tools like resource booking platforms and wayfinding applications help workers use their time better and reduce frustrations that weaken engagement. Data-driven insights are revolutionising work, and real estate should be part of this change. Tech tools are most valuable when informed by real-time information on how workers use space and resources.